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Equipment Checkout

COVID-19 Operations

The IT Gees continues to support the student body at EKU by maintaining access to technology items during the COVID-19 pandemic.  The department recognizes that, for many students, this access remains critical as the university has shifted to a remote learning model (spring 2020) and a hybrid model for the fall 2020.  With laptop and tables in high demand, we have prioritized a revised lending scheme for these devices and have added more specifically for student checkout.  Please see below for additional information related to current operations.

Available Equipment

https://geeks.eku.edu/equipment-checkout

Frequently Asked Questions (FAQ)

Where can electronics be rented?

At the Geek desk in the Crabbe Library atrium by Java City.

What kind of devices are available?

Windows and Apple laptops, tablets (iPads/iPad minis/Windows tablet), multimedia equipment (cameras, camcorders, projectors, screens, GoPro, Microphones, headphones), and other miscellaneous equipment (Wacom, Conversion cables, selfie stick, calculators).

How long can a laptop be checked out?

NOTE: During the COVID-19 pandemic, we are offering a 2-week checkout period. 

After that is finished, we will resume our 1-week checkout period with 1 recheck option.  Rechecks must be made in person. If there is a waitlist for laptops, patrons will NOT be able to renew their laptop.

How long can other electronics be checked out?

Non-laptops have a 1-week checkout period.  There are no rechecks.  If a patron wants the equipment again, they must wait 24 hours before checking it out again to give others an opportunity to use the equipment too.

If there is a waitlist for the equipment, patrons will NOT be able to renew their laptop.

How long does it take to check out a device?

It typically takes 10-15 minutes.  Patrons are expected to read the Loan Agreement, ensuring that the patron is aware of all policies concerning the devices. During the COVID-19 pandemic, this time can be longer so it is not a good idea to try to do this between classes.

How do I know when my equipment is due?

You were given this information at checkout and are responsible for keeping up with it.  We also send a courtesy email and make a courtesy phone call as reminders but you are responsible even if you receive neither of these.

Are there fines for being late?

Yes. The fines are:

1st late fee Morning after due date (+$20) Total=$20
2nd late fee Morning, 7 days after due date (+$50) Total=$70
Replacement fee Morning, 14 days after due date
(+cost of equipment)
Total=$70+$item equpment replacement fee

Being charged excessive late fees or a replacement fee will be a strike against a patron’s account and a patron cannot checkout devices again.

How can I pay my late or replacement fees?

These are applied to your student bill.

Are laptops compatible with printers in the library?

They are set up to use the cloud printers on campus.  For the most up-to-date list of cloud printer release stations on campus: https://it.eku.edu/support/cloud-printing

When returning a laptop, can it be left at the library circulation desk or IT Service Desk?

No.  All laptops must be handed back DIRECTLY to a Geek staff member behind the counter, never left on the counter or behind the counter to be found later.  If there is a line, patrons must wait to be helped.  Abandonment of a laptop or other device will count as a strike against a patron’s account and a patron cannot checkout devices again.

Can software be installed on the computer?

It can if a restart is not required for the software use.  Once a PC restarts, it returns to the original state.

Can someone else checkout equipment for me?

No. You are legally bound by our agreement and it is non-transferrable.

Can someone else check-in my checked out equipment for me?

Yes.  But you are still legally bound for that equipment between the time you hand it over to the other person and they return it.  So, if they lose it or break it, you are still responsible.

How much does the program cost?

The program is funded partially by the Student Tech Fee and through late and replacement fees.  This is why student needs come first.  Faculty/staff should reach out to the IT Service Desk for equipment needs: 1-859-622-3000

 

 

 

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